HACCP reports
ChillSense produces HACCP-style reports that help you demonstrate temperature compliance for cold-chain assets. They are designed to be useful for auditors, food safety officers, and internal record keeping.
What the reports include
A typical report shows:
- The asset and sensor it covers.
- The reporting period (for example, a calendar month).
- Minimum, maximum, and average readings.
- Any temperature breaches detected during the period.
- A summary suitable for inclusion in your food safety records.
Reports are generated as PDF files for easy printing, archiving, or sharing.
When to generate reports
Most customers run reports on these three cadences.
Monthly
As part of routine food safety record keeping.
Before audits
To provide evidence of cold-chain compliance to inspectors and auditors.
After incidents
To document what happened, what was affected, and the corrective action taken.
Generating a report
Reports cover one calendar month. Generating a report is an administrator task; everyone on your team can view and download the reports already listed.
From the dashboard:
- Go to Reports.
- Choose the Month to report on (it defaults to last month).
- Optionally choose a single Site, or leave it as All sites for one combined report.
- Select Generate PDF. Generation can take up to a minute while the data is aggregated.
- Your new report appears in Report history below, where anyone on the team can open the PDF.
Some accounts also have monthly reports generated automatically. Check your subscription details if you are not sure.
Reading a report
Look for:
- Whether the asset stayed within its target range for the period.
- Any breach events, including how long they lasted and how serious they were.
- Notes or comments captured at the time, where supported.
If the report shows breaches, make sure your records also explain what corrective action was taken.
Which sensors appear in a report
A report only includes sensors that have Alerting & reporting switched on. This is the single tick box you set when you configure a sensor — it controls both temperature alerts (email and SMS) and whether the sensor is included in your monthly HACCP reports.
If a report is empty or a sensor is missing, the most common cause is that Alerting & reporting is switched off for that sensor. This often happens while you are still testing connectivity and placement. A sensor with it switched off still records temperatures, but it will not raise alerts and will not appear in reports.
To include a sensor in your reports:
- Go to Sensors (or Alert settings) on the dashboard.
- Open the sensor and tick Alerting & reporting.
- Save, then generate the report again for the period you need.
Keeping records
Best practice for cold-chain compliance:
- Store reports securely for the period required by your local food safety authority.
- Keep printed copies on file if your premises require physical records.
- Pair reports with your written food safety plan so auditors can see policy and evidence together.
If you need a different report format or extra detail, contact us through Getting support.
Need a different report layout?
Talk to us about custom report templates, scheduled emails, and raw-data exports.
Contact support Read the FAQ